Expense Voucher Templates

Available superb 25 Free Expense Voucher Templates. By using these professional Voucher Templates you can design quickly your Vouchers in MS Word, Excel, and PDF Format.

Expense Voucher (EP) is used to request a refund for expenses. It helps to keep the record of the transaction information of any trip, event, general cause, cleaning materials, or any establishment expenditure. This voucher helps the user from the hectic procedure of jotting down all the expenses one by one. Expense Vouchers can be easily editable according to their needs.

General Expense Voucher

When an employee has returned from a business-related trip, Expense Vouchers are documents that they can send to a supplier to confirm a balance that needs to be paid. It reflects the actual cost of the trip. The trip can be on the behalf of the college, company, or any organization, so it becomes very difficult to write all the expenses. Expense Voucher helps you to write down all the expenses which include every detail of your trip. The Expense Voucher is designed to be very user-friendly. With its neat and clean structure, all the details are in a specific order which helps the user to fill it with ease.

Free Expense Voucher Templates

Here are previews and download links for these official Expanse Voucher Templates.

Expense Voucher Template 01

 

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Expense Voucher Template 02

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Expense Voucher Template 05

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Expense Voucher Template 06

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Expense Voucher Template 07

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Expense Voucher Template 10

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Expense Voucher Format in Excel Free Download

The Expense Vouchers can be designed for any business trip, event, cleaning materials, and for any establishment expenditure. Following guidelines may help you in formatting your Expense Voucher design:

Heading and Design:

The Expense Voucher design should be very simple. Expense Vouchers must have a heading like “Payment Voucher” or “Expense Claim”. You can also include the company name and logo with a heading.

Signature:

Must have a signature field at the end of the voucher for the payee’s signature.

For any business trip the Expense Voucher must have the following fields:

Employee/Vendor Number:

The Expense Voucher can be designed for any employee, visitor or for any student. Here the payee must fill an alphanumeric number assigned by the payment services.

Payee’s Name and Address:

Enter the payee’s full name and home address.

Destination:

This field is used to enter the traveler’s business destination.

Departure and Return Dates:

This is used to enter the start and end date of travel and the payee must have receipts that fall within these dates.

Purpose:

Enter the main purpose of the trip.

Meals:

Enter the total meal expenses and the payee must have receipt of payment.

Transportation:

This is used to enter the total amount of taxi, air, train, or bus transportation expense.

Hotel/Motel:

This is used to enter the actual hotel expenses where the payee stayed.

Business Telephone:

This is used to enter the total amount of phone charges that the payee has made in the trip.

Other:

The total of all various charges that do not fall into any other expense category listed should be written here.

For any event, general cause, cleaning materials or any establishment expenditure, the Expense Voucher must have the following fields:

Voucher Number:

This field is used to enter a numeric number of vouchers.

Date:

This field is used to enter the payment date.

Mode of Payment:

Here the payee enters the method of payment used to pay. It may be cash or cheque.

Purpose:

Here the payee enters the purpose for the cash paid.

The Sum:

It is used to enter the total expenditure.

Payee’s Name:

In this field, enter the payee’s full name.

 

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