Download these 25 Free Staff Contact List Templates to start preparing your own Contact List easily.
Good communication between an employer and his staff members is very important. It is only through communication that one can tell if his business is doing well in terms of growth and profits. Since it is hard for you to memorize all your staff contacts and know them off the head, it is important that you create a Staff Contact List that will help you retrieve all the contact information when you need to communicate something to the staff members. This article will help you with the Staff Contact List format guide.
How to Create Contact List Template Google Sheets
For you to create an accurate Staff Contact List, you need to know all your staff members in the company. If the company has other branches make sure you get the information about the staff working on those branches too. Make sure all the information that you are going to use to create the Staff Contact List is up to date and it is accurate so that the contact list will be much reliable and can be of help to you whenever you need it.
The Staff Contact List can have all staff members listed by their full names. Make sure you write down all the staff names carefully without repeating or skipping some staff. This way you will be sure whenever you send emails, every staff member receives the information. When you are creating a Staff Contact List, it is wise that you use more than one staff name because at times names maybe are similar for more than one person. It is necessary so that you can use the second name to distinguish the staff members to avoid confusion.
Free Staff Contact List Templates
There are many types of Contact List Templates previews and download links.
Tips To Create Staff Contact List Templates
When you are creating the Staff Contact List, include their department of work. This is important when you want to send an email or pass information to a particular department, you can just select the staff members working of that department without having to send the information to all staff members that are not on that department. This will save you time and add confidentiality to your company since you only pass information to the intended staff members. For example if you want to send emails to the management team where the subordinate staff do not need to get involved or know the content of the emails. It is also good for protecting the company’s secrets.
Since you are creating a Staff Contact List, make sure you include all the relevant contact information about each and every staff member. The contact information will include their office phone numbers, home phone numbers and their home full address. Make sure this contact information is up to date and reliable so that you do not just create a list that will be of no use to you when you will need to communicate to your staff members. The Staff Contact List should also include the staff’s emergency contact. In case of emergency at work, you know how you can contact your staff members and they know when they receive such calls or emails it is an emergency and will need their immediate attention.