Download these 27 Free Team Contact List Templates in MS Word or MS Excel to start drafting your own Contact List Templates.
A Team Contact List is a written record of all the team members’ contact information. It is important for all team members or the team leader to be able to communicate with one another any time there is a need to or when there is an emergency. Like they say, communication is the key to a strong relationship and so it is equally important for the team leader to have that bond of communication with the team members. This will increase their productivity in the company since everything will be communicated clearly and when there are issues affecting the team members, they can be communicated to the team leader and handled accordingly. This article will outline the key elements of the Team Contact List format.
How Do Create a Contact List in Excel?
A Team Contact List should have all the names of the team members. Make sure you use first and second names for clarity purpose since in most cases names can be similar to one another; so use second names to differentiate the team members. Also, you should include the team leader names and if there are team managers and supervisors, make sure you include their names in the Team Contact List as well. Having the full names of the team members will help when there is a need to contact one of them; you will be in a position to know which team member is suitable for the task you want to be tackled or if it’s a problem you know who can solve it best. So you get an easy time contacting them.
Free Team Contact List Templates
These professional contact list templates can assist you in a better way to organize your all team record. Feel free to download.
What Should be Included in Team Contact List Template
Another thing that should be included when you are creating a Team Contact List is their contact information such as home phone numbers, home full address, office phone numbers, personal email address, and work email address. All this information is the most important to add to the Team Contact List. Make sure the information is reliable and up to date so that you will not make a list that will not be of any help. Contact information should be the correct contact that the team members are using currently and can be accessed through the information at all times. Ask your team members to provide the information correctly so that you can create a correct and reliable Team Contact List document for your record.
When you are creating a Team Contact List, you can also include the duties and responsibilities of each and every team member against their name. For example, if you are creating a contact list for the sales and marketing team, make sure you indicate on every contact that they are in the sales and/or marketing department. The same should apply to the other departments so that when you want to contact the team leaders or any other team member, you will not get a hard time distinguishing their work department. Also indicating their department is important so that if some problems arise in one department, you do not have to contact the other departments but only the team members affected. Let’s say if you want to inform the management team of a board meeting, you contact the management team only, without involving other members.
Here are some more unique and professionally designed Team Contact List Templates. Grab this and make your comprehensive Contact List.